Frequently Asked Questions

In order to book a date, a security deposit and signed contract are required.

There is a $1,000 security deposit for Full Day and Evening rentals and a $500 security deposit for Early Bird rentals (events held between 8am-4pm). We accept cash, checks and credit cards.

The security deposit will be returned in full approximately two weeks after your event date, assuming there is no damage to the Pavilion or violations of the Noise Ordinance or Closing Time (see below or reference your contract).

You may cancel your event at any time, however, cancellations must be made more than 60 days before the event date in order to receive a refund of the deposit. A cancellation less than 60 days prior to the event will result in forfeiture of the full security deposit.

We offer EagleVail residents and EagleVail businesses a 25% discount off the rental rate year round.  A copy of a utility bill, lease, or mortgage statement is required to receive the discount.  The EagleVail Pavilion also offers discounted rates for non-profits.  Please request a rate sheet for details.

Our rental fees vary by day of the week and time of day.  Please request a rate sheet for more information.  The rental fee is due a minimum of 60 days prior to your event.  We accept cash, checks and credit cards.

The Pavilion comes with 200 chairs, 20 - sixty inch round tables, 10 - six foot rectangular tables, and a podium.  You are responsible for setting up the tables and chairs before the event, but we ask you to leave them afterwards and we will break them down for you.  The tables and chairs may go on the deck but are not allowed on the wedding lawn or beach areas.  The Pavilion does not have linens, serving utensils, or any other “soft” catering items.

Yes.  The login is: RED and the password is: 99eaglevail22

No.  Please see our Preferred Vendor List for recommendations for A/V rentals.

Yes.  Please see our Preferred Vendor List.  You are welcome to use any vendor that you’d like, however, these are recommendations of vendors that we’ve worked with successfully in the past.

The Pavilion has a full catering kitchen with a range/oven, chest freezer, clean up sinks, prep areas, warming oven and commercial size refrigerator.  The Pavilion does NOT have an ice maker.

General cleaning for normal wear and tear is included in the rental rate.  Excessive spills, messes, and damage will result in deductions from the security deposit.  You are responsible for removing all personal items and taking the trash to the dumpster.

Yes.  At 10pm all music and noise must cease and you must be completely out of the Pavilion (including personal items and decorations) no later than the end time specified on your contract.  Violating the Noise Ordinance and/or the Closing Time will result in deductions from the security deposit at the rate of $250/hr.

The Closing Time is specified on your contract.  There is a 10pm Noise Ordinance in EagleVail so at that time all music and noise must cease and you must be completely out of the Pavilion (including personal items and decorations) no later than the end time specified on your contract.  The latest Closing Time available is 11pm.  Violating the Noise Ordinance and/or Closing Time will result in deductions from the security deposit at the rate of $250/hr.

The Pavilion comfortably seats up to 150-200 people.  Each table seats 8 people.

Only if you will have a cash bar or will be charging for people to come to the event.  Then you will need to obtain a liquor license from Eagle County at 970-328-8718.  Please note that this can take a minimum of 30 days.

Generally speaking, the Pavilion is booked on a daily basis so it is not possible to set up the day before an event.   If you'd like to view the Pavilion prior to your event, please note that the Pavilion is available by appointment only.

No. Rental items may not be left overnight. Any request for alternate arrangements will be addressed on a case by case basis as availability allows. Decorations and rental items left inside the Pavilion after the Closing Time specified on your contract will result in a minimum deduction of $250 from the security deposit.  EagleVail Pavilion is not responsible for items left at the Pavilion.

There is no overnight parking in the Pavilion parking lot, however, we do not want anyone to drive under the influence.  If you think that there is any chance you might need to have overnight parking, please let us know in advance so that we can alert the towing company not to boot vehicles left overnight.  Cars parked overnight must be removed from the Pavilion lot by 9am the next morning.  Vehicles left in the lot past midnight without permission run the risk of getting booted.  EagleVail is not responsible for ticketed or booted vehicles.