Opening Procedures

Thank you for choosing the EagleVail Pavilion! When you arrive, please complete the following:

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Access & Doors

• Enter through the kitchen door on the east side of the building.

• Use the four-digit access code emailed to you before your event, followed by the # sign.​

• Unlock only the exterior doors you plan to use.

• For double doors, release both flush bolts on the inside of the door—one at the top and one at the bottom.

• Doors may be held open using the provided magnetic holders.

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Tables & Chairs

• The renter is responsible for setting up all Pavilion tables and chairs.

• Pavilion tables and chairs are stored in the closets throughout the building.

• Pavilion tables must remain inside the building or on the Pavilion decks. They may not be placed on the lawn.

• Chairs may be placed inside the building, on the Pavilion decks, or on the lawn.

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Lighting, Fans & Appliances

• All lighting, fan, and shade controls are located in the Fire Room closet.

• The ballroom lights are on dimmers, which you are welcome to adjust as needed.

• All kitchen appliances are available for your use.

• Please scan the QR code in the kitchen or Fire Room closet for instructions on operating the lighting, shades, Sonos system, projector (if applicable), and kitchen appliances.

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Decorations & Prohibited Items

• Do not use tape, nails, thumbtacks, Command™ strips, adhesives, or any other materials that may damage the Pavilion, furniture, walls, windows, or fixtures.

• Confetti, piñatas, and loose flower petals are not permitted.

• Open flames are only allowed when the flame is contained inside a votive or vessel with at least 2 inches of enclosure above the flame.

• All current fire restrictions must also be followed.